Quicken QuickBooks Pro 2011/12
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Comprehensive payroll management
The inbuilt security safeguards and information messages allow users to edit or void past payroll payments without the need to recalculate entire pay cheques while the Detailed and Streamlined Payroll Summary Reports helps make end of period reporting and analysis effortless.
QuickBooks Pro integrated payroll will save you time and money by avoiding duplicate data entry and will help you avoid hassles associated with incorrect payroll withholding.
Comprehensive employee record management
Record detailed employee information such as leave, wages, promotions and contact details using the Employee Organiser Wizard, as well as produce sophisticated summaries of your employees’ details and history. By storing your important employee information in one easy-to-access location you can better manage your employees and improve business efficiency.
QuickBooks Pro increases efficiency by allowing multiple users to work on a company file at the same time. Smart security features can restrict access to confidential financial information, so you can control your data. *One licence included, additional licences required for multi-users.
With QuickBooks Pro you can record, track and account for foreign transactions regardless of the currency used. Tracking these foreign-currency transactions is as easy as selecting the foreign customer or supplier from your list; QuickBooks Pro takes care of everything else. With multicurrency, you can also set up a fixed foreign price for items, or enter prices in your home currency and then have QuickBooks Pro calculate the foreign price based on the current exchange rate. The home currency refers to the currency that is used in the country in which your business is located.
Automatically track inventory items in different units of measure
You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. QuickBooks can automate the conversion from one unit of measure to another as the item moves through your business, helping you avoid costly mistakes. That means you can buy and sell products in precisely the way your suppliers and customers prefer.
Monitor and analyse key projects
Job cost tracking is an extremely important part of a business. Job costing means tracking the expenses for a job and then comparing those expenses to the job’s revenue. This shows you which jobs are making money and which are not.
Job costing can also help you estimate more accurately. Estimating may be the most important - and most difficult - part of running a business. But unless you compare your estimated costs to your actual costs after the work is complete, you have no way to know if you are estimating too high or low, and no way of improving your ability to estimate in the future. The QuickBooks job cost reports make it easy for you to compare your estimated costs to actual costs.
Monitor business performance
More than 100 reports and graphs can be generated within the Reports Centre to help you keep a close eye on your business. With just one click you can also drill down into reports to find detailed financial information. You can even convert the report into a PDF file for email, so the recipient views the report just as you see it in QuickBooks.
Manage your business more effectively QuickBooks is much more efficient than spreadsheets, word-processing or paper ledgers. Quickly and easily manage basic tasks like printing cheques, paying bills, generating reports, invoicing customers and tracking expenses. You’ll spend less time and money on bookkeeping and paperwork – and have more time to work on other important areas of your business.
Increased efficiency with advanced tools
Save your business undue costs by utilising QuickBooks email functionality. Invoices, statements, estimates, purchase orders, sales orders, sales receipts, adjustment notes, and reports can all arrive on your suppliers or customers desktop within minutes. There is no need to separately track your contact lists - you can easily synchronise your contact information with Microsoft® Outlook.
Backup your company data automatically
Reckon Tools Backup† makes it easy to backup your important company data file. Seamless integration with QuickBooks means your company data file is automatically backed up helping you to keep your business data safe and secure.
† Reckon Tools Backup is an additional product that can be purchased separately. Prices start from $29.95 per annum or included with Reckon Advantage.
QuickBooks integrates seamlessly with Reckon Tools SuperLink that links to a comprehensive list of Australia’s superannuation funds; providing you an easier way of managing your Super Choice compliance and superannuation payments.
*Reckon Tools SuperLink is an additional product that can be purchased separately. Prices start from $110 per annum for 0-5 employees.
An ‘always on’ Audit Trail
The ‘always on’ Audit Trail makes it easier for your accountant to spot possible trouble spots or mispostings in your accounts.
Work more efficiently with your accountant or bookkeeper
Industry specific Chart of Accounts
QuickBooks also includes 21 industry specific Chart of Accounts, so only accounts relevant to your business are included.
QuickBooks home page
All key tasks and functions are available within a few clicks of the home page with the Customer, Supplier, Employee and Report Centres. You can also customise how information is displayed in each of these centres. Plus control access to your confidential account balances with the QuickBooks’ Hide/Show preference. Simply switch your Account Balance previews to “off” to help ensure only you have access to your business’ confidential account balances.
Customise and re-size displays and the appearance of your desktop
QuickBooks works even harder for you as you can customise and re-size displays, reports and workflows. The company desktop can also be customised by each user. You can customise colour and content, and arrange toolbars and icons to suit the way you work.
Batch printing and emailing of forms
Batch printing or emailing your business forms can increase your business efficiency – you can set a Preferred Send Method (email or print) for all forms you send to specific customers, suppliers and employees.
Work faster with QuickBooks
Quickly and easily clean up data files so you can increase transaction processing speed.
This powerful portfolio of integrated financial solutions expands the capabilities of your accounting software with online data-backup, credit card payment systems, streamlined cash flow and superannuation compliance solutions.
- At least 2.0 GHz Intel Pentium IV (or equivalent)
- Microsoft Windows XP users : At least 512 MB RAM for a single user and at least 1GB of RAM for multiple users
- 1 GB RAM for Microsoft Windows Vista™ and Windows 7 users
- 1 GB RAM for Windows Server 2003/2008*
- 1024 x 768 pixel screen resolution
Windows XP/VistaTM/7 operating system
- 1 GB of disk space (additional space required for company files)
- Internet Explorer 7.0 or later required
Microsoft .NET Framework Common Language Runtime 2.0 (provided on QuickBooks Installation CD. Requires an additional 150 MB).
- Requires 9 MB for QuickBooks Pro Timer
At least 256-colour SVGA video
- 24 x CD-ROM
All online features / services require Internet access with at least a 56 Kbps modem (ADSL or Cable Modem recommended)
- Reckon GovConnect requires .NET Framework 3.5 and 60MB for install.
*Windows Small Business Server 2008 requires 4GB RAM. Windows Small Business Server 2003 is not supported.
- Microsoft Word and Excel integration requires Microsoft Word and Excel 2003, 2007 or 2010. Integration limited to export only.
- If you want to synchronise with contact management software, you need Microsoft Outlook, 2003, 2007 or 2010. Contact synchronisation with Outlook requires QuickBooks Contact Sync for Outlook.
- QuickBooks email integration requires Outlook 2003, 2007 or 2010.
- Compatible with Reckon Retail Point of Sale 2011/12 Enterprise, Professional and Lite versions.
- Multi-user mode is optimised for Microsoft Windows 2003 Server or Windows Server 2008 operating systems, and for Windows XP Pro/VistaTM/7**.
- Terminal Services are supported for QuickBooks 2011/12 Premier and Enterprise.
**Not all versions of Windows VistaTM/7 are supported. Support is provided for Windows VistaTM Business and Ultimate and Windows 7 Professional and Ultimate.